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guestKo Privacy Policy

TABLE OF CONTENTS:

1. INTRODUCTION

Thank you for using guestKo! Your trust is important to us and we’re committed to protecting the privacy and security of your personal information. The information that’s shared with us helps us to provide a great experience with guestKo. We have a dedicated privacy team committed to protecting all the personal information we collect and help ensure that personal information is handled properly worldwide.

This Privacy Policy describes how we collect, use, process, and disclose your personal information, in conjunction with your access to and use of the guestKo Platform and the Payment Services. This privacy policy describes our privacy practices for all websites, platforms and services that link to it. Please read the privacy policy on the applicable site.

1.1 Definitions

If you see an undefined term in this Privacy Policy (such as “Listing” or “guestKo Platform”), it has the same definition as in our Terms of Service (“Terms”).

1.2 Data Controller

When this policy mentions “guestKo,” “we,” “us,” or “our,” it refers to the guestKo Company, d/b/a MKS Management LLC, which is responsible for your information under this Privacy Policy (the Data Controller”).

  • If your country of residence is the United States, the Data Controller is guestKo, Inc. MKS Management Corp.
  • If your country of residence is outside of the United States, the Data Controller is guestKo, Inc. MKS Management Corp.

1.3 Applicability to Payments

This Privacy Policy also applies to the Payment Services provided to you by guestKo Payments pursuant to the Payments Terms of Service (“Payments Terms”). When using the Payment Services, you will be also providing your information, including personal information, to one or more guestKo Payments entities, which will also be the Data Controller (the “Payments Data Controller”) of your information related to the Payment Services, generally depending on your country of residence.

  • If your country of residence is the United States, the Payments Data Controller is guestKo Payments, Inc. MKS Management Corp.
  • If your country of residence is outside the United States, the Payments Data Controller is guestKo Payments, Inc. MKS Management Corp.

2. OVERVIEW OF INFORMATION COLLECTED

There are three general categories of information collect by guestKo.

2.1 Information You Provide to Us.

2.1.1 Information necessary for the use of the guestKo Platform.

We ask for and collect the following personal information when you use the guestKo Platform. This information is necessary for the adequate performance of the contract between you and guestKo allows us to comply with our legal obligations. Without it, we may not be able to provide all the requested services.

  • Account Information. When you sign up for an guestKo Account, we require certain information such as your first name, last name, email address, and date of birth.
  • Profile and Listing Information. To enable the use of certain features of the guestKo Platform (such as booking or creating a Listing), we may ask you to provide additional information, which may include your address, phone number, and a profile picture.
  • Identity Verification Information. To help create and maintain a trusted environment, we may collect identity verification information (such as images of your government issued ID, passport, national ID card, or driving license, as permitted by applicable laws) or other authentication information. To learn more, see our Help Center article about providing identification on guestKo.
  • Payment Information. To enable your use of certain features of the guestKo Platform (such as booking or creating a Listing), we may require you to provide certain financial information (like your bank account or credit card information) in order to facilitate the processing of payments (via guestKo Payments).
  • Communications. When you communicate with guestKo or use the guestKo Platform to communicate with other Members, we collect information about your communication and any information you choose to provide.

2.1.2 Information you choose to provide.

You may choose to provide us with additional personal information in order to obtain a better user experience when using guestKo Platform. This additional information will be processed based on our legitimate interest or when applicable, your consent.

  • Additional Profile Information. You may choose to provide additional information as part of your guestKo profile (such as gender, preferred language(s), city, and a personal description). Some of this information, as indicated in your Account settings, is part of your public profile page, and will be publicly visible to others.
  • Address Book Contact Information. You may choose to import your address book contacts or enter your contacts’ information manually to access certain features of the guestKo Platform, like inviting them to use guestKo.
  • Other Information. You may choose to provide us with other information when you fill in a form, update or add information to your guestKo Account, respond to surveys, post to community forums, participate in promotions, communicate with our customer care team, share your experience with us (such as through Host Stories), or use other features of the guestKo Platform.

2.1.3 Information necessary for the use of the Payment Services.

The Payments Data Controller needs to collect the following information necessary for the adequate performance of the contract with you and to comply with applicable law (such as anti-money laundering regulations). Without it, you will not be able to use Payment Services:

  • Payment Information. When using the Payment Services, the Payments Data Controller requires certain financial information (like your bank account or credit card information) in order to process payments and to comply with applicable law.
  • Identity Verification and Other Information. If you are a Host, the Payments Data Controller may require identity verification information (such as images of your government issued ID, passport, national ID card, or driving license) or other authentication information, your date of birth, your address, email address, phone number and other information in order to verify your identity, provide the Payment Services to you, and to comply with applicable law.

2.1.4 Information automatically collected from your use of the guestKo Platform and Payment Services.

When you use the guestKo Platform and the Payment Services, we automatically collect personal information about the services you use and how you use them. This information is necessary for the proper performance of the contract between you and us, to enable us to comply with legal obligations and given our legitimate interest in being able to provide and improve the functionalities of the guestKo Platform and Payment Services.

  • Geo-location Information. When you use certain features of the guestKo Platform, we may collect information about your precise or approximate location as determined through data such as your IP address or mobile device’s GPS to offer you an improved user experience. Most mobile devices allow you to control or disable the use of location services for applications in the device’s settings menu. guestKo may also collect this information even when you are not using the app if the connection is enabled through your settings or device permissions.
  • Usage Information. We collect information about your interactions with the guestKo Platform such as the pages or content you view, your searches for Listings, bookings you have made, and other actions on the guestKo Platform.
  • Log Data and Device Information. We automatically collect log data and device information when you access and use the guestKo Platform, even if you have not created an guestKo Account or logged in. This information includes, amongst additional matters: details about how you’ve used the guestKo Platform (including if you clicked on links to third party applications), IP address, access dates and times, hardware and software information, device information, device event information, unique identifiers, crash data, cookie data, and the pages you’ve viewed or engaged with before or after using the guestKo Platform.
  • Cookies and Similar Technologies. guestKo uses cookies and other similar technologies when you use our platform and our mobile app, or engage with our online ads or email communications. We may collect certain information by automated means using technologies such as cookies, web beacons, pixels, browser analysis tools, server logs, and mobile identifiers. In many cases the information we collect using cookies and other tools is only used in a non-identifiable without reference to personal information. For example, we may use information we collect to better understand website traffic patterns and to optimize our website experience. In some cases, we associate the information we collect using cookies and other technology with your personal information. Our business partners may also use these tracking technologies on the guestKo Platform or engage others to track your behavior on our behalf.
  • Pixels and SDKs. Third parties, including Facebook, may use cookies, web beacons, and other storage technologies to collect or receive information from our websites and elsewhere on the internet and use that information to provide measurement services and target ads. For apps, those third parties, including Facebook, may collect or receive information from your app and other apps and use that information to provide measurement services and targeted ads. Users can opt-out of the collection and use of information for ad targeting by updating their Facebook account ad settings. Users can access a mechanism for exercising such choice by going to http://www.aboutads.info/choices and http://www.youronlinechoices.eu/. For more information on our use of these technologies, see our Cookie Policy.
  • Do Not Track Signals. While you may disable the usage of cookies through your browser settings, the guestKo Platform currently does not respond to a “Do Not Track” signal in the HTTP header from your browser or mobile application due to lack of standardization regarding how that signal should be interpreted.
  • Payment Transaction Information. guestKo Payments collects information related to your payment transactions through the guestKo Platform, including the payment instrument used, date and time, payment amount, payment instrument expiration date and billing postcode, PayPal email address, IBAN information, your address and other related transaction details. This information is necessary for the satisfactory performance of the contract between you and guestKo Payments and to allow the provision of the Payment Services.

2.1.5 Information We Collect from Third Parties.

guestKo and guestKo Payments may collect information, including personal information, that others provide about you when they use the guestKo Platform and the Payment Services, or obtain information from other sources and combine that with information we collect through the guestKo Platform and the Payment Services. We do not control, supervise or respond for how the third parties providing your information process your Personal Information, and any information request regarding the disclosure of your personal information to us should be directed to such third parties.

  • Third Party Services. If you link, connect, or login to your guestKo Account with a third-party service (e.g. Google, Facebook, WeChat), the third-party service may send us information such as your registration, friends list, and profile information from that service. This information varies and is controlled by that service or as authorized by you via your privacy settings at that service.
  • Your References. Any reference written for you will be published on your guestKo public profile page with your consent.
  • Background Information. For Members in the United States, to the extent permitted by applicable laws, guestKo and guestKo Payments may obtain reports from public records of criminal convictions or sex offender registrations. For Members outside of the United States, to the extent permitted by applicable laws and with your consent where required, guestKo and guestKo Payments may obtain the local version of police, background or registered sex offender checks. We may use your information, including your full name and date of birth, to obtain such reports.
  • Enterprise Product Invitations and Account Management. Organizations using our Enterprise products (such as guestKo for work and programs with property managers and owners) may submit personal information to facilitate account management and invitations to use enterprise products.
  • Referrals. Should you beinvited to guestKo, the person who invited you may submit personal information about you such as your email address or other contact information.
  • Other Sources. To the extent permitted by applicable law, we may receive additional information about you, such as demographic data or information to help detect fraud and safety issues, from third party service providers and/or partners, and combine that information with information we already possess. For example, we may receive background check results (with your consent where required) or fraud warnings from service providers such as identity verification services for our fraud prevention and risk assessment efforts. We may receive information about you and your activities on and off the guestKo Platform through partnerships, or about your experiences and interactions from our partner ad networks.

2.2 Data of Children.

Our websites and applications are not directed to children under 16 and we do not knowingly collect any personal information directly from children under 16. If you believe that we have inadvertently processed the personal information pertaining to a child, we take this very seriously and urge you to contact us using the information provided under the “Contact Us” section below.

3. HOW INFORMATION WE COLLECT IS USED BY guestKo.

We may use, store, and process personal information to (1) provide, understand, improve, and develop the guestKo Platform, (2) create and maintain a trusted and safer environment (such as to comply with our legal obligations and ensure compliance with guestKo Policies) and (3) provide, personalize, measure, and improve our advertising and marketing.

3.1 Improve, Develop and Provide the guestKo Platform. We may use personal information to provide, improve, and develop the guestKo Platform such as to:

  • allow you to access and use the guestKo Platform,
  • allow you to communicate with other Members,
  • operate, protect, improve, and optimize the guestKo Platform and experience, such as by performing analytics and conducting research,
  • provide customer service,
  • send service or support messages, updates, security alerts, and account notifications,
  • if you provide us with your contacts’ information, we may process this information: (i) to facilitate your referral invitations, (ii) send your requests for references, (iii) for fraud detection and prevention, and (iv) for any purpose you authorize at the time of collection,
  • to operate, protect, improve, and optimize the guestKo Platform and experience, and personalize and customize your experience (such as making Listing suggestions, ranking search results), and facilitate claims with our Host Guarantee, Host Protection Insurance, Experience Protection Insurance or other similar host protection programs, we conduct profiling based on your interactions with the guestKo Platform, your search and booking history, your profile information and preferences, and other content you submit to the guestKo Platform, and
  • allow your use of our enterprise products.

We process this personal information for these purposes given our legitimate interest in improving the guestKo Platform and our Members’ experience with it, and where it is necessary for the adequate performance of the contract with you.

3.2 Create and Maintain a Safe and Trusted Environment. We may use the personal information to create and maintain a safe and trusted environment such as to:

  • detect and prevent fraud, spam, abuse, security incidents, and other harmful activity,
  • conduct security investigations and risk assessments,
  • verify or authenticate information or identifications provided by you (such as to verify your Accommodation address or compare your identification photo to another photo you provide),
  • conduct checks against databases and other information sources, including background or police checks, to the extent permitted by applicable laws and with your consent where required,
  • comply with our legal obligations,
  • Resolve any disputes with any of our Members and enforce our agreements with third parties,
  • enforce our Terms of Service and other policies, and
  • in connection with the activities above, we may conduct profiling based on your interactions with the guestKo Platform, your profile information and other content you submit to the guestKo Platform, and information obtained from third parties. In limited cases, automated processes may restrict or suspend access to the guestKo Platform if such processes detect activity that we think poses a safety or other risk to the guestKo Platform, our community, or third parties. If you challenge the decisioning based on the automated process, please contact us as provided in the Contact Us section below.

We process the aforementioned personal information for these purposes given our legitimate interest in protecting the guestKo Platform, to measure the adequate performance of our contract with you, and to comply with applicable laws.

3.3 Provide, Personalize, Measure, and Improve our Advertising and Marketing. We may use the personal information to provide, personalize, measure, and improve our advertising and marketing such as to:

  • send promotional messages, marketing, advertising, and other information that may be of interest to you based on your preferences (including information about guestKo or partner campaigns and services) and social media advertising through social media platforms such as Facebook or Google),
  • personalize, measure, and improve our advertising,
  • Administer referral programs, rewards, surveys, sweepstakes, contests, or other promotional activities or events sponsored or managed by guestKo or its third-party partners,
  • conduct profiling on your characteristics and preferences (based on the information you provide to, your interactions with the guestKo Platform, information obtained from third parties, and your search and booking history) to send you promotional messages, marketing, advertising and other information that we think may be of interest to you,
  • invite you to events and relevant opportunities (for example, when you share your Host story, we may use the information provided to reach out to you to invite you to relevant events).

Your enrollment in an email subscription will not affect the frequency of administrative emails that we may send in connection with any guestKo Account. No fee is charged for sending promotional emails to you, but third-party data rates may apply. Note that you may not be able to take advantage of certain promotions if you do not have an guestKo Account, and

We will process your personal information for the purposes listed in this section given our legitimate interest in undertaking marketing activities to offer products or services that may be of your interest.

3.4 How Personal Information Collected is used by the Payments Data We may use your personal information as a part of Payment services such as to:

  • Enable you to access and use the Payment Services.
  • Detect and prevent fraud, abuse, security incidents, and other harmful activity.
  • Conduct security investigations and risk assessments.
  • Conduct checks against databases and other information sources.
  • Comply with legal obligations (such as anti-money laundering regulations).
  • Enforce the Payment Terms and other payment policies.
  • With your consent, send you promotional messages, marketing, advertising, and other information that may be of interest to you based on your preferences.

The Payments Data Controller processes this personal information given its legitimate interest in improving the Payment Services and its users’ experience with it, and where it is necessary for the adequate performance of the contract with you and to comply with applicable laws.

3.5 SMS Terms for U.S.

For text messaging in the United States, by requesting, joining, agreeing to, enrolling in, signing up for, acknowledging, or otherwise consenting to receive one or more text messages (“Opting In”) or using a guestKo arrangement in which guestKo sends (or indicates that it may send, or receives a request that it send) one or more text messages (“Text Message Service”), you accept these SMS Terms for U.S. (“SMS Terms”), consent to the handling of your personal information as described in the guestKo Privacy Policy, and agree to resolve disputes with guestKo as described in our Terms of Service. Message and data rates may apply.

guestKo will use reasonable commercial efforts to deliver the automated marketing text messages to the number you provide through compatible wireless carriers. Carriers and guestKo are not liable for delayed or undelivered messages. The short code we use for some Text Message Services may not be supported on all U.S. carriers.

Opting In

By Opting In to a Text Message Service:

  • You expressly authorize guestKo to use auto-dialer or non-auto-dialer technology to send text messages to the cell phone number associated with your Opt-In (i.e., the number listed on the Opt-In form or instructions, or, if none, the number from which you send the Opt-In, or, if none, the number on file for your account). You also authorize guestKo to include marketing content in any such messages. You do not have to Opt In or agree to Opt In as a condition of purchase.
  • You consent to the use of an electronic record to document your Opt-In. To withdraw that consent, please request a free paper or email copy of the Opt-In, or to update our records with your contact information, please contact us via the methods described in the Contact Us section. To view and retain an electronic copy of these SMS Terms or the rest of your Opt-In, you will need (i) a device (such as a computer or cell phone) with internet access, and (ii) either a printer or storage space on such device. If you withdraw your consent, certain features of our service may not be available to you. To update your electronic contact information, visit your Notification settings in your account settings.
  • You confirm that you are the subscriber to the relevant phone number or that you are the customary user of that number on a family or business plan and that you are authorized to Opt In.
  • You consent to the use of an electronic record to document your Opt-In. To withdraw that consent, update our records with your contact information, please visit your guestKo account Notifications settings or contact customer support.
  • These SMS Terms still will apply if you withdraw the consent mentioned above or opt out of the Text Message Service.

After Opting In, in addition to the main messages the service offers, you may receive one or more welcome messages or administrative messages, such as (in some cases) a request to confirm your Opt-In.

More About the Text Message Services and Opting Out

Message and data rates may apply. Unless otherwise noted, Text Message Services send multiple, recurring messages. guestKo may terminate any Text Message Service or your participation in it at any time with or without notice, including, for example, before you have received any or all messages that you otherwise would have received, but these SMS Terms still will apply. Texts STOP to any promotional message to Opt Out, or if applicable update your “Notification” settings on your guestKo account.

For additional help, text HELP in response to a marketing message or contact customer service.

3.6 Knowing Your Promotional Messaging choices

You may choose the promotional messages you wish to receive.

  • You may limit the information you provide to guestKo. Participation in promotions and marketing programs is voluntary.
  • You may limit the communications that guestKo sends to you.
  • To opt-out of marketing emails, simply click the link labeled “unsubscribe” at the bottom of any marketing email we send you or access the notification settings in your guestKo Account.
  • To revoke permissions that you may have given to send promotional text messages, text STOP in response to any message.
  • At any time, you can update your notification settings within your guestKo Account by visiting the Notifications section of your guestKo Account. Please note that even if you opt-out of marketing communications, we may still need to contact you with important transactional information about your account. For example, even if you opt-out of emails, we may still send you activity confirmations or fraud alerts.

4. SHARING & DISCLOSURE

4.1 Advertising and Social Media; Sharing with Your Consent.

Where you have provided consent, we share your information, including personal information, as described at the time of consent, such as when you authorize a third-party application or website to access your guestKo Account or when you participate in promotional activities conducted by guestKo partners or third parties.

Where permissible according to applicable law, we may use certain limited personal information about you, such as your email address, to hash it and to share it with social media platforms, such as Facebook or Google, to generate leads, drive traffic to our websites or otherwise promote our products and services or the guestKo Platform. These processing activities are based on our legitimate interest in undertaking marketing activities to offer you products or services that may be of interest to you.

The social media platforms with which we may share your personal information are not controlled or supervised by guestKo. Therefore, any questions regarding how your social media platform service provider processes your personal information should be directed to said providers.

Please note that you may, at any time ask guestKo to cease processing your data for these direct marketing purposes by sending us an e-mail.

4.2 Sharing between Members.

To help facilitate bookings or other interactions between Members, we may need to share certain information, including personal information, with other Members, as it is necessary for the adequate performance of the contract between you and us, as follows:

  • When you as a Guest submit a booking request, certain information about you is shared with the Host (and Co-Host, if applicable), including your profile, full name, the full name of any additional Guests, your cancellation history, and other information you agree to share. When your booking is confirmed, we will disclose additional information to assist with coordinating the trip, like your phone number.
  • When you as a Host (or Co-Host, if applicable) have a confirmed booking, certain information is shared with the Guest (and the additional Guests they may invite, if applicable) to coordinate the booking, such as your profile, full name, phone number, and Accommodation or Experience address.
  • When you as a Host invite another Member to become a Co-Host, you authorize the Co-Host to access and update your information and Member Content, including but not limited to certain information like your full name, phone number, Accommodation address, calendar, Listing information, Listing photos, and email address.
  • When you as a Guest invite additional Guests to a booking, your full name, travel dates, Host name, Listing details, the Accommodation address, and other related information will be shared with each additional Guest.
  • When you as a Guest initiate a Group Payment Booking Request certain information about each participant such as first name, last initial, profile picture as well as the booking details is shared among all participants of the Group Payment Booking Request.

We do not share your billing and payout information with other Members.

4.3 Profiles, Listings, and other Public Information.

The guestKo Platform allows you to publish information, including personal information, that is visible to the general public. For example:

  • Parts of your public profile page, such as your first name, your description, and city, are publicly visible to others.
  • Listing pages are publicly visible and include information such as the Accommodation or Experience’s approximate location (neighborhood and city) or precise location (where you have provided your consent), Listing description, calendar availability, your public profile photo, aggregated demand information (like page views over a period of time), and any additional information you choose to share.
  • After completing a booking, Guests and Hosts may write Reviews and rate each other. Reviews and Ratings are a part of your public profile page and may also be surfaced elsewhere on the guestKo Platform (such as the Listing page).
  • If you submit content in a community or discussion forum, blog or social media post, or use a similar feature on the guestKo Platform, that content is publicly visible.

Based on our legitimate interest to promote the guestKo Platform we may display parts of the guestKo Platform (e.g., your Listing page) on sites operated by guestKo’s business partners, using technologies such as widgets or APIs. If your Listings are displayed on a partner’s site, information from your public profile page may also be displayed.

Information you choose to share publicly on the guestKo Platform may be indexed through third party search engines. In some cases, you may opt-out of this feature in your Account settings. If you change your settings or your public-facing content, these search engines may not update their databases. We do not control the practices of third-party search engines, and they may use caches containing your outdated information.

4.4 Additional Services by Hosts.

Hosts may need to use third party services available through the guestKo Platform to assist with managing their Accommodation or providing additional services requested by you, such as cleaning services or lock providers. Hosts may use features on the guestKo Platform to share information about the Guest (like check-in and check-out dates, Guest name, Guest phone number) with such third-party service providers for the purposes of coordinating the stay, managing the Accommodation, or providing other services. Hosts are responsible for third party service providers they utilize and to ensure that those service providers process Guest information securely and in compliance with applicable law including data privacy and data protection laws.

4.5 Compliance with Law, Responding to Legal Requests, Preventing Harm and Protection of our Rights.

guestKo and guestKo Payments may disclose your information, including personal information, to courts, law enforcement, governmental authorities, tax authorities, or authorized third parties, if and to the extent we are required or permitted to do so by law or if such disclosure is reasonably necessary: (i) to comply with our legal obligations, (ii) to comply with a valid legal request or to respond to claims asserted against guestKo, (iii) to respond to a valid legal request relating to a criminal investigation or alleged or suspected illegal activity or any other activity that may expose us, you, or any other of our users to legal liability, (iv) to enforce and administer our Terms of Service, the Payment Terms or Terms of Service agreements with Members, or (v) to protect the rights, property or personal safety of guestKo, its employees, its Members, or members of the public. For example, if permitted due to the forgoing circumstances, Host tax information may be shared with tax authorities or other governmental agencies.

The disclosures listed above may be necessary to comply with our legal obligations, for the protection of your or another person’s vital interests or for the purposes of our or a third party’s legitimate interest in keeping the guestKo Platform secure, preventing harm or crime, enforcing or defending legal rights, facilitating the collection of taxes and prevention of tax fraud or preventing damage.

Where appropriate, we may notify Members about legal requests unless: (i) providing notice is prohibited by the legal process itself, by court order we receive, or by applicable law, or (ii) we believe that providing notice would be futile, ineffective, create a risk of injury or bodily harm to an individual or group, or create or increase a risk of fraud upon guestKo’s property, its Members and the guestKo Platform. In instances where we comply with legal requests without notice for these reasons, we may attempt to notify that Member about the request after the fact where appropriate and where we determine in good faith that we are no longer prevented from doing so.

4.6 Service Providers.

guestKo and guestKo Payments uses various third-party service providers to help us provide services related to the guestKo Platform and the Payment Services. Service providers may be located inside or outside of the European Economic Area (“EEA”).

For example, service providers may help us: (i) verify your identity or authenticate your identification documents, (ii) check information against public databases, (iii) conduct background or police checks, fraud prevention, and risk assessment, (iv) perform product development, maintenance and debugging, (v) allow the provision of the guestKo Services through third party platforms and software tools (e.g. through the integration with our APIs), (vi) provide customer service, advertising, or payments services, or (vii) process, handle or assess insurance claims or other similar claims (such as claims under the guestKo Host Guarantee). These providers have limited access to your personal information to perform these tasks on our behalf, and are contractually bound to protect the personal information and only use the personal information in accordance with our instructions.

guestKo and the guestKo Payments will need to share your information, including personal information, in order to ensure the adequate performance of our contract with you.

4.7 Corporate Affiliates.

In order to enable or support us in providing the guestKo Platform and the Payment Services, we may share your information, including personal information, within our corporate family of companies (both financial and non-financial entities) that are related by common ownership or control.

  • Sharing with guestKo, Inc. Even if your country of residence is not the United States, your information may be shared with guestKo, Inc. which provides the technical infrastructure for the guestKo Platform, product development and maintenance, customer support, trust and safety and other business operation services to other guestKo entities. The data sharing is necessary for the performance of the contract between you and us and is based on our legitimate interests in providing the guestKo Platform globally.
  • Sharing with guestKo Payments. In order to facilitate payments on or through the guestKo Platform, certain information as described above in “Information that is necessary for the use of the Payment Services” section above, may be shared with the relevant guestKo Payments entity. The data sharing is necessary for the performance of the contract between you and us.

4.8 Collection and Remittance of Occupancy Taxes.

In jurisdictions where guestKo facilitates the Collection and Remittance of Occupancy Taxes as described in the “Taxes” section of the Terms of Service, Hosts and Guests, where it is deemed legally permissible according to applicable law, expressly grant us permission, without further notice, to disclose Hosts’ and Guests’ data and other information relating to them or to their transactions, bookings, Accommodations and Occupancy Taxes to the relevant tax authority, including, but not limited to, the Host’s or Guest’s name, Listing addresses, transaction dates and amounts, tax identification number(s), the amount of taxes received (or due) by Hosts from Guests, and contact information.

4.9 Government Registration.

In jurisdictions where guestKo facilitates or requires a registration, notification, permit, or license application of a Host with a local governmental authority through the guestKo Platform in accordance with local law, we may share information of participating Hosts with the relevant authority, both during the application process and, if applicable, periodically thereafter, such as the Host’s full name and contact details, Accommodation address, tax identification number, Listing details, and the number of nights booked.

4.10 Information Provided to Enterprise Customers.

If you have linked your guestKo Account to the guestKo Account of a company or other organization (an “Enterprise”), added your work email address, or have a booking facilitated via another party (such as the future employer or other entity) or used a coupon in a similar capacity in connection with an Enterprise (for example, using a coupon to pay for an accommodation for an enterprise related event like employment on-boarding, orientation, meetings, etc.) through one of our Enterprise products, that Enterprise will have access to your name, contact details, permissions and roles, and other information as required to enable use by you and the Enterprise of such Enterprise products.

4.11 Host Information Provided to guestKo for Work Customers.

If a booking is designated as being for business purposes and made by a Guest affiliated with an Enterprise, and the Enterprise is enrolled in our guestKo for Work , such as a booking made for business purposes using a coupon provided by an Enterprise, we may disclose information related to the booking to the Enterprise, such as the name of the Host, the Accommodation address, booking dates, pricing, Listing details, and other related information, to the extent necessary for the adequate performance of guestKo’s contract with the Enterprise and to provide the services. . At the request of the Enterprise or the Guest, we may also share this information with third parties engaged by the Enterprise to provide travel management, travel planning, financial reporting, personnel management, crisis management, or other services.

4.12 Guest Information Provided to guestKo for Work Customers.

If your guestKo Account is linked with an Enterprise, and you are included on a booking designated as being for business purposes, we may disclose information related to the booking to the Enterprise to the extent necessary for the adequate performance of guestKo’s contract with the Enterprise. This generally includes information related to the booking, such as your name, dates of the booking, number of guests, pricing, Listing details, the Accommodation address, and other related information. At the request of you or your Enterprise, we may also disclose this information to service providers engaged by it, such as companies that provide travel management, financial reporting, personnel management, crisis management, or other services. In the event of a dispute, emergency, or similar situation involving a booking identified as being for business purposes, guestKo may also share additional relevant information it believes is necessary to safely and quickly address the situation.

4.13 Programs with Owners or Managers.

We may share personal information and booking information with landlords, management companies, and/or property owners in order to facilitate programs with these partners. For example, guest booking and personal information may be shared with owners and property managers of the building, complex, or planned community where a host lives and/or the listing is to facilitate hosting services, security, billing, and other services that may be provided.

4.14 Transfer of Information.

If guestKo undertakes or is involved in any merger, acquisition, reorganization, sale of assets, bankruptcy, or insolvency event, then we may sell, transfer or share some or all of our assets, including your information in connection with such transaction or in contemplation of such transaction (e.g., due diligence). In this event, we will notify you before your personal information is transferred and becomes subject to a different privacy policy.

4.15 Aggregated Data.

We may also share aggregated information (information about our users that is combine in a manner so that it no longer identifies or references individual users) and other anonymized information for regulatory compliance, industry and market analysis, research, demographic profiling, marketing and advertising, and other business purposes.

5. OTHER IMPORTANT INFORMATION

5.1 Analyzing your Communications.

We may review, scan, or analyze your communications on the guestKo Platform for the purposes of fraud prevention, risk assessment, regulatory compliance, investigation, product development, research, analytics, and customer support purposes. For example, as part of our fraud prevention efforts, we scan and analyze messages to mask contact information and references to other websites. In some cases, we may also scan, review, or analyze messages to debug, improve, and expand product offerings. We use automated methods where reasonably possible. However, occasionally we may need to manually review some communications, such as for fraud investigations and customer support, or to assess and improve the functionality of these automated tools. We will not review, scan, or analyze your messaging communications to send third party marketing messages to you, and we will not sell reviews or analyses of these communications.

These activities are carried out based on guestKo ‘s legitimate interest in ensuring compliancy with applicable laws and our Terms, preventing fraud, promoting safety, and improving and ensuring the adequate performance of our services.

5.2 Linking Third-Party Accounts.

You may link your guestKo Account with your account at a third-party social networking service. Your contacts on these third-party services are referred to as “Friends.” When you create this link:

  • some of the information you provide from the linking of your accounts may be published on your guestKo Account profile;
  • your activities on the guestKo Platform may be displayed to your Friends on the guestKo Platform and/or that third party site;
  • a link to your public profile on that third-party social networking service may be included in your guestKo public profile;
  • other guestKo users may be able to see any common Friends that you may have with them, or that you are a Friend of their Friend if applicable;
  • other guestKo users may be able to view any schools, hometowns or other groups you have in common with them as listed on your linked social networking service;
  • the information you provide to us from the linking of your accounts may be stored, processed and transmitted for fraud prevention and risk assessment purposes; and
  • the publication and display of information that you provide to guestKo through this linkage is subject to your settings and authorizations on the guestKo Platform and the third-party site.

guestKo collects your information from linked third party accounts only to the extent necessary to ensure the adequate performance of our contract with you, or to ensure that we comply with applicable laws, or with your consent.

5.3 Third-Party Partners & Integrations

The guestKo Platform may contain links to third party websites or services, such as third-party integrations, co-branded services, or third party-branded services (“Third Party Partners”). guestKo does not own or control these Third-Party Partners. When you interact with them, you may be providing information directly to the Third-Party Partner, guestKo, or both. These Third-Party Partners have their own rules about the collection, use, and disclosure of information. We encourage you to review the privacy policies of the other websites you visit.

Parts of the guestKo Platform may use third party services such as Google Maps/Earth services, including the Google Maps API(s), and Banking for guestKo Payments. Use of these respective services is subject to their privacy policies such as Google Maps/Earth Additional Terms of Use, and the Google Privacy Policy

6. YOUR RIGHTS

Consistent with applicable law, you may exercise any of the rights described in this section before your applicable guestKo Data Controller and Payments Data Controller. Please note that we may ask you to verify your identity and request before taking further action on your request.

6.1 Managing Your Information.

You may access and update some of your information through your Account settings. If you have chosen to connect your guestKo Account to a third-party application, like Facebook or Google, you can change your settings and remove permission for the app by changing your Account settings. You are responsible for keeping your personal information up-to-date.

6.2 Rectification of Inaccurate or Incomplete Information.

You have the right to ask us to correct inaccurate or incomplete personal information (and which you cannot update yourself within your guestKo Account).

6.3 Data Access and Portability.

In some jurisdictions, applicable law may entitle you to request certain copies of your personal information held by us. You may also be entitled to request copies of personal information that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technically feasible).

6.4 Data Retention and Erasure.

Our standard practice is to retain your personal information for as long as it is necessary for the performance of the contract between you and us and to comply with our legal obligations. In certain jurisdictions, you can request to have all your personal information deleted entirely. Please note that if you request the erasure of your personal information:

  • We may keep some of your personal information as necessary for our legitimate business interests, such as fraud detection and prevention and enhancing safety. For example, if we suspend an guestKo Account for fraud or safety reasons, we may retain certain information from that guestKo Account to prevent that Member from opening a new guestKo Account in the future.
  • We may keep and use your personal information to the extent necessary to comply with our legal obligations. For example, guestKo and guestKo Payments may keep some of your information for tax, legal reporting and auditing obligations.
  • Information you have shared with others (e.g., Reviews, forum postings) may continue to be publicly visible on the guestKo Platform, even after your guestKo Account is cancelled. However, attribution of such information to you will be removed. Additionally, some copies of your information (e.g., log records) may remain in our database, but personal identifiers will be removed.
  • Because we maintain the guestKo Platform to protect from accidental or malicious loss and destruction, residual copies of your personal information may not be removed from our backup systems for a limited period of time.

6.5 Withdrawing Consent and Restriction of Processing.

If we are processing your personal information based on your consent you may withdraw your consent at any time by changing your Account settings or by sending a communication to guestKo specifying which consent you are withdrawing. Please note that the withdrawal of your consent does not affect the lawfulness of any processing activities based on such consent before its withdrawal. Additionally, in some jurisdictions, applicable law may give you the right to limit the ways in which we use your personal information, in particular where (i) you contest the accuracy of your personal information; (ii) the processing is unlawful and you oppose the erasure of your personal information; (iii) we no longer need your personal information for the purposes of the processing, but you require the information for the establishment, exercise or defense of legal claims; or (iv) you have objected to the processing pursuant to Section 6.6 and pending the verification whether the legitimate grounds of guestKo override your own.

6.6 Objection to Processing.

In some jurisdictions, the applicable law may entitle you to require guestKo and guestKo Payments not to process your personal information for certain specific purposes (including profiling) where such processing is based on legitimate interest. If you object to such processing guestKo and/or guestKo Payments will no longer process your personal information for these purposes unless we can demonstrate compelling legitimate grounds for said processing or said processing is required for the establishment, exercise or defense of legal claims.

Where your personal information is processed for direct marketing purposes, you may, at any time ask guestKo to cease processing your data for these direct marketing purposes by sending us an e-mail.

6.7 Filing Complaints.

You have the right to file complaints about our data processing activities by filing a complaint with our Data Protection Officer who can be reached by the “Contact Us” section below or with a supervisory authority.

7. INTERNATIONAL TRANSFERS & OPERATING GLOBALLY

To facilitate our global operations guestKo and guestKo Payments may transfer, store, and process your information within our family of companies, partners, and service providers based outside the United States of America. Laws in those countries may be different from the laws applicable to your country of residence. For example, information collected within the EEA may be transferred, stored, and processed outside of the EEA for the purposes described in this Privacy Policy. Where we transfer store, and process your personal information outside of the EEA we have ensured that appropriate safeguards are in place to ensure an adequate level of data protection.

7.1 EU-US & Swiss-US Privacy Shield.

guestKo and guestKo Payments both comply with the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, United Kingdom and Switzerland to the United States, respectively. guestKo has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this Privacy Policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.

Under the Privacy Shield Framework, guestKo and guestKo Payments are subject to the authority of the Federal Trade Commission. If you have any questions or concerns relating to our Privacy Shield certification, contact us at guestKo, Inc., Legal Department, 791 Kent Avenue, Brooklyn NY 11205 or via email. If we are not able to resolve your concern, you may also contact your European Data Protection Authority or Commission or seek assistance from our designated Privacy Shield independent recourse mechanism, JAMS. In certain circumstances, you may also have the right to pursue binding arbitration through the Privacy Shield Framework, as described in Annex I to the Privacy Shield Principles.

If we have received your personal information under the Privacy Shield and subsequently transfer it to a third party service provider for processing as described in this Privacy Policy, we will remain responsible if these providers process your personal information in a manner inconsistent with the Privacy Shield Principles, except where we can establish that guestKo or guestKo Payments was not responsible for the violation.

7.2 Additional Measures to Ensure an Adequate Level of Data Protection.

If guestKo is the Data Controller and your information is shared with corporate affiliates or third-party service providers outside the EEA, we have (prior to sharing your information with such corporate affiliate or third-party service provider) established the necessary means to ensure an adequate level of data protection. This may be an adequacy decision of the European Commission confirming an adequate level of data protection in the respective non-EEA country or an agreement on the basis of the EU Model Clauses (a set of clauses issued by the European Commission). We will provide further information on the means to ensure an adequate level of data protection on request.

7.3 California & Vermont Residents.

guestKo Payments will not share information it collects about you with its affiliates or third parties (both financial and non-financial), except as required or permitted by your state’s law.

7.4 California Privacy Rights.

California law permits Members who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of personal information disclosed to those third parties. See the “Contact Us” section for where to send such requests. guestKo and guestKo Payments do not share personal information with third parties for their own direct marketing purposes without your prior consent. Accordingly, you can stop the disclosure of your personal information to third parties for their direct marketing purposes by withholding consent.

Effective January 1, 2020, the California Consumer Privacy Act (CCPA) allows California residents, upon a verifiable consumer request, to request that a business that collects consumers’ personal information to give consumers access, in a portable and (if technically feasible) readily usable form, to the specific pieces and categories of personal information that the business has collected about the consumer, the categories of sources for that information, the business or commercial purposes for collecting the information, and the categories of third parties with which the information was shared. California residents also have the right to submit a request for deletion of information under certain circumstances. Consistent with California law, if you choose to exercise your rights, we won’t charge you different prices or provide different quality of services unless those differences are related to your information. Please note that you must first verify your identity and request before further action is taken. As a part of this process, government identification may be required. Consistent with California law, you may designate an authorized agent to make a request on your behalf. In order to designate an authorized agent to make a request on your behalf, you must provide a valid power of attorney, the requester’s valid government issued identification, and the authorized agent’s valid government issued identification.

We do not sell personal information to third parties. We do allow third parties to collect personal information through our Service and share personal information with third parties for the business purposes described in this Privacy Policy, including without limitation advertising and marketing on our Service and elsewhere based on users’ online activities over time and across different sites, services, and devices.

8. SECURITY MEASURES

We are continuously implementing and updating administrative, technical, and physical security measures to help protect your information against unauthorized access, loss, destruction, or alteration. Some of the safeguards we use to protect your information are firewalls and data encryption, and information access controls. If you know or have reason to believe that your guestKo Account credentials have been lost, stolen, misappropriated, or otherwise compromised or in case of any actual or suspected unauthorized use of your guestKo Account, please contact us via the email address provided following the instructions in the Contact Us section below.

9. PRIVACY POLICY CHANGES

guestKo reserves the right to modify this Privacy Policy at any time in accordance with this provision. If we make changes to this Privacy Policy, we will post the revised Privacy Policy on the guestKo Platform and update the “Last Updated” date at the top of this Privacy Policy. We will also provide you with notice of the modification by email at least thirty (30) days before the date they become effective. If you disagree with the revised Privacy Policy, you may cancel your Account. If you do not cancel your Account before the date the revised Privacy Policy becomes effective, your continued access to or use of the guestKo Platform will be subject to the revised Privacy Policy.

10. CONTACT US

  • If you have any questions or complaints about this Privacy Policy or guestKo’s information handling practices, you may email us at the email addresses provided in the relevant sections above or contact us via mail at: guestKo, Inc., Legal Department 530 Rt 208 Monroe NY 10950.

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